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Terms and Conditions
Terms and Conditions
(1) Introduction
These terms and conditions govern your use of our website. By using our website, you accept these terms and conditions in full. If you disagree with these terms and conditions or any part of these terms and conditions, you must not use our website.
By using this website, you automatically agree to these terms and conditions.
(2) License to use website
Unless otherwise stated, we own the intellectual property rights in the website and material on the website. Subject to the license below, all these intellectual property rights are reserved.
You may view, download for caching purposes only, and print pages or any content from the website for your own personal use, subject to the restrictions set out below and elsewhere in these terms and conditions.
You must not:
Republish material from this website (including republication on another website);
Sell, rent, or sub-license material from the website;
Show any material from the website in public;
Reproduce, duplicate, copy, or otherwise exploit material on our website for any commercial purpose;
Redistribute material from this website without our written advance permission.
(3) Acceptable use
You must not use our website in any way that harms the website or its availability, or in any way that violates applicable laws or regulations.
You must not use our website to distribute or transmit any malicious computer software or engage in any unlawful or harmful activities.
You must not engage in any systematic or automated data collection activities on or related to our website without our express written consent.
You must not use our website to send unsolicited commercial communications.
You must not use our website for marketing purposes without our express written consent.
(4) Restricted access
Access to certain areas of our website may be restricted. We reserve the right to restrict access to any areas of our website, or the entire website, at our discretion.
If you are a member, your user ID/email and password allows access to restricted areas of our website or other content or services, you must keep your user ID and password confidential and not share them with any other party.
We may disable your account access at our sole discretion without prior notice.
(5) User-generated content
In these terms and conditions, "your user content" refers to material (including, but not limited to, text, images, audio material, video material, and audio-visual material) that you submit for use on our website, for any purpose.
You grant us a worldwide, irrevocable, non-exclusive, royalty-free license to use, adapt, publish, translate, and distribute your user content in any existing or future media. You also grant us the right to sub-license these rights and to take action against any infringement.
Your user content must not be illegal or infringe any third party's legal rights, and it must not lead to legal action against you, us, or any third party under any applicable law.
We reserve the right to edit or remove any material submitted to our website, or hosted or published upon our website, without providing any reason.
(6) Limited warranties
We do not guarantee the completeness or accuracy of the information published on this website. We also do not commit to ensuring that the website remains available or that the material on the website is kept up-to-date.
To the extent permitted by applicable law, we exclude all representations, warranties, and conditions relating to this website and its use, including any warranties implied by law, such as satisfactory quality, fitness for purpose, and reasonable care and skill.
(7) Limitations and exclusions of liability
Nothing in these terms and conditions will:
(a) limit or exclude our or your liability for death or personal injury resulting from negligence;
(b) limit or exclude our or your liability for fraud or fraudulent misrepresentation;
(c) limit any of our or your liabilities in any way that is not permitted under applicable law; or
(d) exclude any of our or your liabilities that may not be excluded under applicable law.
The limitations and exclusions of liability set out in this Section and elsewhere in these terms and conditions:
(a) are subject to the preceding paragraph; and
(b) govern all liabilities arising under these terms and conditions, including liabilities arising in contract, in tort (including negligence), and for breach of statutory duty.
We will not be liable for any losses resulting from events beyond our reasonable control.
(8) Indemnity
You hereby agree to indemnify us and hold us harmless from any losses, damages, costs, liabilities, and expenses (including legal expenses and amounts paid to a third party in settlement of a claim or dispute on the advice of our legal advisers) that arise from any breach by you of these terms and conditions or any claim that you have breached these terms and conditions.
(9) Breaches of these terms and conditions
Without prejudice to our other rights under these terms and conditions, if you breach these terms and conditions, we may take appropriate action to address the breach. This may include suspending your access to the website, prohibiting your access, blocking computers using your IP address, contacting your internet service provider to request that they block your access, or initiating court proceedings against you.
We are not obligated to provide advance notice of our intended actions.
(10) Variation
We may revise these terms and conditions from time to time. The revised terms and conditions will apply to the use of our website from the date of their publication on our website. Please check this page regularly to stay informed about the current version. A revision history is noted at the end of this document.
(11) Assignment
We may transfer, sub-contract, or otherwise deal with our rights and obligations under these terms and conditions without notifying you or obtaining your consent.
You may not transfer, sub-contract, or otherwise deal with your rights and obligations under these terms and conditions.
(12) Severability
If any provision of these terms and conditions is determined by any court or other competent authority to be unlawful and/or unenforceable, the other provisions will remain in effect. If any unlawful and/or unenforceable provision would be lawful or enforceable if part of it were deleted, that part will be deemed to be deleted, and the rest of the provision will remain in effect.
(13) Exclusion of third-party rights
These terms and conditions are for the benefit of you and us and are not intended to benefit any third party or be enforceable by any third party. The exercise of our and your rights under these terms and conditions is not subject to the consent of any third party.
(14) Entire agreement
These terms and conditions, together with our privacy policy, constitute the entire agreement between you and us regarding your use of our website, superseding all previous agreements related to your use of this website.
(15) Law and jurisdiction
These terms and conditions will be governed by and construed in accordance with English law, and any disputes relating to these terms and conditions will be subject to the exclusive jurisdiction of the courts of England and Wales.
(16) Our details
The full name of our Society is Cumbria Family History Society.
We are registered in England under charity registration number 518393
Our address is c/o 28 Ainderby Gardens, Romanby, Northallerton. DL7 8GU
You can contact us by email using one of the contact addresses or the contact form on the Contacts Page of the website.
Revision History
Original: 1st May 2018, Updated 18th December 2023 & 9th July 2024
Privacy Policy
At The Cumbria Family History Society [CFHS], your privacy is important to us. We operate according to fundamental principles in accordance with the GDPR and relevant legislation:
1. Data Collection: We only collect personal information necessary to fulfill our obligation to you as a society member.
2. Data Storage: We store personal information for only as long as required by law.
3. Transparency: We aim to make it simple for you to determine what information we hold and how to correct errors.
4. Transparency: We aim for full transparency regarding how we gather, use, and share your personal information.
Who We Are and What This Policy Covers
The Cumbria Family History Society (CFHS) is a charity, constituted by rules revised and adopted in April 2008, approved by the Charity Commission (number 227786). CFHS's objects are to promote, encourage, foster, and coordinate genealogy, especially in Cumbria, including historic counties of Cumberland, Westmorland, Lancashire North of the Sands, and the Sedbergh district of Yorkshire. The principal office is c/o The Secretary, 28 Ainderby Gardens, Romanby, Northallerton. DL7 8GU
This Privacy Policy applies to information collected about you when you become a member, trade with, sign up, or communicate with CFHS for any other reason. We collectively refer to our website, mobile applications, products, and services as "Services."
Privacy Policy Changes
While most changes are likely to be minor, CFHS may change its Privacy Policy from time to time. Please check this document frequently for changes. This policy is effective from May 1, 2018. For any questions, contact the Secretary via the Contact Form on this website
Purpose of the Processing
We only collect information if needed, e.g., to provide our Services, communicate about your membership, improve our Services, or handle your communication. We process information based on legitimate interest or, in limited cases, consent. Individuals can object to data processing, except for basic data necessary for CFHS membership.
Requesting Access to Your Personal Data
Under data protection legislation, you have the right to request access to your information. Contact the Secretary using the Contact Form on this website for personal information requests or other concerns.
Information We Collect
We collect information when you provide it to us or automatically through our Services.
Information You Provide
Information is typically collected when you apply for/renew membership, set website preferences, or contact us. We collect:
Membership details: name, address, email, and optional preferences.
Website facilities: name and email.
Communications: information provided when you respond to surveys or contact our officers.
Information We Collect Automatically
In our website, we use Google Analytics to capture the follow information. None of this identifies the individual and is only collected to help us improve the quality of our membership services online.
Log Information: browser type, IP address, device identifiers, language preference, referring site, access date/time, operating system, and mobile network.
Usage Information: visits, page views.
Location Information: approximate location from your IP address.
Information from Cookies & Other Technologies.
How We Use Information
We use information to provide Services, develop/improve them, monitor/analyze trends, ensure security, communicate with you, personalize your experience, and serve relevant content.
Sharing Information
We don't sell users' private personal information. We may share information with Society Officers, Suppliers, Third Party Vendors, or as required by law. Users can also consent to sharing. Public information may be indexed by search engines.
Data Retention
We retain data as long as necessary. Members' data is retained as long as they're members. Non-members' data is retained as long as you wish, with exceptions.
Security
We protect information against unauthorized access, use, alteration, or destruction. Ensure strong passwords and don't disclose them.
Choices
Users have choices, e.g., limit provided information or opt out of electronic communications.
Cookies
We use limited cookies, e.g., for consent status, to identify logins, and for website functionality.
Transferring Information
Accessing Services worldwide means information may be processed, transferred, and stored outside your home country.
Ads and Analytics Services Provided by Others
CFHS doesn't use advertising services provided by others but some facilities may set cookies, e.g., Google Re-Captcha.
Third-Party Software
Interacting with third-party software may provide them information about you. Review their rules and policies.
Links to Other Websites
Our website may contain links to other websites, not governed by this privacy statement. Exercise caution.
Change Log
Original document issued on May 1, 2018. Updated 18 December, 2023
Accreditation
This privacy policy is based on a policy made available under a Creative Commons Sharealike license by Automatic.
Cookies Policy
At The Cumbria Family History Society (CFHS), we are committed to protecting your privacy and ensuring transparency about how we use cookies on our website. This Cookies Policy explains what cookies are, how we use them, and your choices regarding cookies.
What are Cookies?
Cookies are small text files placed on your device by websites you visit. They are widely used to make websites work more efficiently and provide information to the site owners. Cookies help us enhance your experience by remembering your preferences and visits.
Types of Cookies We Use
Strictly Necessary Cookies: Essential for the operation of our website. These cookies do not collect personal data and are required for you to navigate the site and use its features. - Example: Session cookies to maintain your login status.
Performance Cookies: Collect information about how visitors use our website, such as which pages are visited most often. This data is used to improve our website's functionality. All information collected by these cookies is aggregated and anonymous. - Example: Google Analytics cookies.
Functionality Cookies: Allow our website to remember choices you make (e.g., your user name, language, or region) and provide enhanced, more personal features - Example: Cookies to remember your login details and preferences.
Third-Party Cookies
We may also use third-party cookies from service providers like Google Analytics, Stripe, and other analytics services to understand and improve our website’s performance. These third-party services have their own privacy policies regarding how they use your information.
Google Analytics: Used to track website performance and visitor behaviour. For more information, see Google Analytics Cookie Policy.
Your Consent
By using our website, you consent to our use of cookies in accordance with this Cookies Policy. You can withdraw your consent at any time by adjusting your browser settings to refuse cookies or to alert you when cookies are being sent. Please note that some parts of our website may not function properly if you refuse cookies.
Managing Cookies
You have the right to accept or reject cookies. Most web browsers automatically accept cookies, but you can usually modify your browser settings to decline cookies if you prefer. Below are links to manage cookies in popular browsers:
Changes to This Cookies Policy
We may update this Cookies Policy from time to time to reflect changes in technology, legislation, or our data protection practices. Any updates will be posted on this page with an updated revision date.
Contact Us
If you have any questions about our use of cookies, please contact us at or visit our contact page for more information.
Effective Date: 1 January 2024
GDPR Policy
under preparation
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